Time Planning Prompts

INPUTS [Fixed commitments]; [tasks]; [available energy and time] PROMPT Plan a day around [fixed commitments], [tasks] and [available energy and time]. Separate fixed times from flexible work. Choose a few priority actions and include transitions and rest. Keep estimates tentative and show what can move. Do not fit every task by pretending time is unlimited.

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Create a smaller plan if an unexpected commitment takes an hour.

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Check real travel, preparation and task time.

INPUTS [Errand]; [why it is postponed]; [information you have] PROMPT Help identify a small first step for [errand] using [why it is postponed] and [information you have]. Separate missing information from the action itself. Suggest a step I can finish without assuming opening hours, availability or a third party’s response.

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Write the exact question I need to ask before the next step.

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Verify provider details through the actual source.

INPUTS [Routine]; [purpose]; [short time window] PROMPT Create a busy-day fallback for [routine] that preserves [purpose] within [short time window]. State what remains, what is deferred and how to resume later. Avoid promising that one routine will solve motivation or productivity problems. Keep the result small and observable.

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Write the fallback as three simple actions.

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Try it and record whether the minimum result was useful.

INPUTS [Task list]; [available time]; [fixed deadlines] PROMPT Review [task list] using [available time] and [fixed deadlines]. Separate actions I can start, decisions needing clarification and tasks blocked by another person. Rewrite vague items as concrete next actions. Do not invent deadlines or add urgency to optional tasks.

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Choose a short starting set without copying the whole list into tomorrow.

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Confirm actual deadlines and choose the priorities yourself.

INPUTS [Week’s notes]; [unfinished tasks]; [next week’s commitments] PROMPT Create a short weekly reset from [week’s notes], [unfinished tasks] and [next week’s commitments]. Include checking what remains relevant, choosing a few next actions and removing unnecessary carryover. Avoid a large new system or an invented perfect routine.

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Reduce the reset to a 15-minute version.

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Keep only tasks that still serve a real purpose.

INPUTS [Errands]; [verified locations and hours]; [time limit] PROMPT Group [errands] using [verified locations and hours] and [time limit]. Identify dependencies and suggest a practical sequence with a fallback. Mark travel estimates tentative and do not invent opening hours or availability. Keep important appointments fixed only where confirmed.

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Revise the sequence if one provider is unavailable.

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Check the actual journey and provider information.

INPUTS [Known commitments]; [people’s availability]; [unresolved events] PROMPT Review [known commitments], [people’s availability] and [unresolved events] for conflicts. Suggest questions the group should answer and a proposed arrangement clearly labelled for review. Do not assign someone’s time without agreement or assume a tentative event is fixed.

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Create a concise confirmation note for the unresolved overlaps.

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Have everyone confirm their own availability.

INPUTS [Vague reminder]; [intended task]; [relevant context] PROMPT Rewrite [vague reminder] as an actionable reminder for [intended task] using [relevant context]. Include a clear action and a sensible trigger only where supplied. List information I still need. Do not create a reminder in an external app or invent a date.

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Give me the shortest useful wording for my own reminder app.

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Check the trigger and any actual deadline.

INPUTS [Original plan]; [actual interruptions]; [completed work] PROMPT Compare [original plan] with [actual interruptions] and [completed work]. Identify an estimate that was wrong, an external change and a decision I can make differently next time. Suggest one small adjustment. Do not diagnose a personality problem or turn missed tasks into a moral judgement.

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Write a practical note for the next similar day.

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Use concrete observations rather than broad self-criticism.

INPUTS [Personal project]; [deadline]; [available sessions] PROMPT Plan [personal project] before [deadline] using [available sessions]. Define a small review point, the minimum finished version and optional improvements. Keep estimates tentative and identify decisions needed early. Do not promise completion without checking the required work.

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Revise the plan after the first session’s actual result.

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Keep the finish line realistic and specific.